Terms & Conditions

There are different rates for the VSE 2019 Annual Conference: the early bird rate for those who register by the 1st of April and the normal rate for those who register until the 29th of May. After this date, registrations will be closed.
There is also a difference in rates for VSE and France Victimes’ members and non-members. This information will be checked by the organisers of the conference. If you have paid the wrong fee, the organisers reserve the right to require the participant to pay the difference between the two prices. If the difference is not paid, the organisers reserve the right not to accept the participation to the conference.

The fees cover catering costs (lunches and coffee breaks), translation costs, but also the expenses related to our speakers (travel costs, accommodation and catering), and the organisers’ management costs.

Please check the registration page for details.

Pre-registered participants will be notified by e-mail and given access to a form with the early bird fee. They will have until the 1st of April to complete their formal registration, after that the early bird option is closed.

Those who haven’t pre-registered will be able to register normally by clicking a button on this website.

All participants will receive a confirmation email once the payment process has been completed. In this confirmation email, participants will be invited to finalise their registration by filling a form. Please check it carefully and notify us of any errors.

You may choose the workshops you would like to attend from the 22nd of April until the 29th of May. After this date, workshops will be assigned at random, according to the remaining availability of each workshop. You may change your workshop choices by contacting France Victimes at vse2019@france-victimes.fr up until the 29th of May. The workshop participants will be locked and final on the morning of the 30th. No changes can be made after that due to printing of documents, participant lists and name badges.

Cancellation policy and disclaimers VSE 2019 Annual Conference

In case of cancellation, the following charges apply:
Before 1st of May 2019: free of charge
From 2nd of April to 23rd of May 2019: 50% of the total cost
From 24th of May 2019: 100% of the total cost

You may reassign your registration to another person in order to avoid the cancellation penalty only if this is communicated in writing to vse2019@france-victimes.fr. It is the ultimate decision of the Conference organiser whether or not a cancellation penalty will be applicable, and this cannot be disputed.

All cancellations and changes are only valid when in writing and confirmed by both parties. Any applicable refunds will be paid after the conference.

Please note that your hotel will have different cancellation policies. The no-show and cancellation policies of the hotel of your choosing are in all cases applicable. Participants book their hotel at their own risk, the organiser shall not accept any responsibility and/or liability for this.

The organiser reserves the right to deny conference access to any individual at any time.

Participants outside of the EU may need a visa. Please check whether a visa is needed to enter France from your country.

Delegates participate in all events at their own risk. The organisers do not take responsibility for individual medical, travel or personal insurance and all delegates are strongly advised to have their own personal insurance before travelling to the conference. The organisers will not accept liability for damages and/or losses of any kind, which may be incurred by conference participants or by any persons accompanying them, both during official activities and outside conference hours.

Verbal agreements will not be binding unless they are confirmed in writing. Sole place of jurisdiction is France. French law is applicable.

Data Collection

In accordance with the General Data Protection Regulation (GDPR) of May 2018, the data collected through are strictly confidential and will only be used for the purposes of organising the VSE Annual Conference in Strasbourg 2019. Data will be anonymised to evaluate the Conference, and will be processed and stored by the organisers, France Victimes and Victim Support Europe. Parts of the data may be shared with sub-contractors for the purposes of organising the social events.

Therefore, in accordance with the General Data Protection Regulation and with the Data Protection and Privacy Act of January 1978, you have a right to object (article 26), to access (articles 34 to 38), to correction (article 36) and to delete all data about yourself. To exercise your rights granted by the Data Protection and Privacy Act, you can contact our Data Protection Officer, Candice Le Guilloux (you will have to justify your identity):

Victim Support Europe will save submitted contact data for a maximum of 12 months after the 2019 Conference for the single purpose of inviting former participants to the 2020 Conference.